Google Docs
Overview
Discover how to use the DocuPost integration with Google Docs to send postal mail directly from your documents. Learn to install the add-on, navigate its interface, and send letters easily.
Using the DocuPost Add-on
Installing DocuPost Add-on
To install the DocuPost add-on for Google Docs, follow these steps:
Navigate to the Google Workspace Marketplace.
Search for "DocuPost" in the search bar.
Click on the DocuPost add-on from the search results.
Click the "Install" button.
Follow the on-screen instructions to complete the installation.
You can also install the add-on directly from this link: Install DocuPost Add-on.
Accessing DocuPost in Google Docs
Using the Google Docs integration, you can easily mail paper letters directly from within Google Docs.
First, open any Google Doc. From the Add-ons menu in Google Docs, click DocuPost and then select Mail document. This will open the DocuPost interface within Google Docs, where you can proceed with mailing your document.
Sending a Letter
Uploading Your Document
To upload a document to DocuPost within Google Docs, follow these steps:
First, ensure that your document is in PDF format and does not exceed 10MB in size. DocuPost only accepts PDF files, so you may need to convert your document if it is in another format.
Navigate to the Add-ons menu in Google Docs.
Click DocuPost and then select Mail document.
In the DocuPost interface, look for the section labeled Upload your document. You will find a button that allows you to upload your PDF file. Click this button and select your file.
Once the file is uploaded, it will be ready for further configuration, such as adding recipient information and selecting mailing options, which are covered in other sections.
Use PDF and Mind the Size Limit
Make sure your document is in PDF format and under 10MB before uploading it to DocuPost from Google Docs.
Filling Out Recipient Information
To enter recipient details in DocuPost from Google Docs, you need to fill out several fields to ensure accurate delivery:
Recipient's Name: Enter the full name of the person or entity receiving the mail.
Address Line 1: Provide the primary address information, such as the street address or P.O. Box number.
Address Line 2: Use this field for additional address information like an apartment or suite number (if applicable).
City: Type the city name where the recipient is located.
State: Select the recipient's state from a dropdown list.
Zip Code: Enter the five-digit ZIP Code for the recipient's address.
Save to Address Book: There is an option to save the recipient's address to your address book for future use.
These fields help ensure that your mail reaches the correct destination. Double-check all information for accuracy before proceeding to the next steps.
Choosing Mailing Options
When mailing a document using the DocuPost integration in Google Docs, you can select various mailing options to customize your mail.
USPS Service Type: Choose the type of service from the Mail service dropdown. Options include standard first-class mail and other USPS services.
Certified Options: Use the Certified options dropdown to select additional mailing options such as certified mail or return receipt.
Color Printing: Check the Print in color option in the Document options section if you want your document printed in color.
Double-Sided Printing: Enable the Print double-sided option in the Document options section if you prefer double-sided printing.
These options ensure that your mail is sent according to your preferences. Review your choices in the Letter preview section before clicking Send letter.
Sending the Letter
Click on Send letter
Review the cost and number of pages
Confirm your remaining funds
Click on Confirm send
Frequently Asked Questions
To install the DocuPost add-on, visit the Google Workspace Marketplace and search for 'DocuPost.' Click 'Install' to add it to your Google Docs.
You can save addresses by entering the recipient's details in the Recipient section and clicking the option to save the address to the address book.
Certified options provide additional mailing features like certified mail, which includes tracking and confirmation of delivery.